Privacy Policy

Digital Internal Investigations Ltd Privacy Policy 

Our Contact Details  

Name: Digital Internal investigations Ltd 

Address: 124 City Road, London, EC1V 2NX 

Phone Number: 07851591166 

E-mail:  enquiries@digitalinternalinvestigations.co.uk

Website: https://digitalinternalinvestigations.co.uk 

The Type of Personal Information We Collect 

We currently collect and process the following information: 

• Personal identifiers, contacts, and characteristics (for example, name and contact details) when we correspond with you in the normal course of business. 

• On this Website. 

• In email, text, and other electronic messages between you and this Website. • As part of service delivery 

• By recording conference calls with you (for example MS Teams on your consent) • When we receive your Personal Data from third parties who provide it to us, such as  credit reference agencies or law enforcement agencies. 

• When you submit your CV to us for a job application.

How We Get the Personal Information and Why We Have It 

Most of the personal information we process is provided to us directly by you for one of the  following reasons: 

• When you contact us via email, telephone or by any other means. 

• In the ordinary course of our relationship with you (e.g., Personal Data we obtain in  the course of administering your payments). 

• For the provision of services as defined by a contract 

• When you submit your CV to us for a job application. 

• When we receive your Personal Data from third parties who provide it to us, such as  credit reference agencies or law enforcement agencies. 

We also receive personal information indirectly, from the following sources in the following  scenarios: 

• As part of the data set in an eDiscovery context as instructed via specific contract.

• We use the information that you have given us for: 

• Operating and managing our website  

• Provision of services  

• Communications: including via email, telephone, text message, social media, post or in person. 

• Health and safety: compliance with related legal obligations. 

• Financial management: sales and financial management. 

• Surveys: engaging with you for the purposes of obtaining your views on our Services. • Human Resources: administration of applications for positions with DII. 

We may share this information with technical partner organisations to fulfill our contractual  obligations.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for  processing this information are:  

(a) Your consent. We have obtained your prior express consent to the Processing  (this legal basis is only used in relation to Processing that is entirely voluntary,  it is not used for Processing that is necessary or obligatory in any way). You  can remove your consent at any time. You can do this by contacting us at  enquiries@digitalinternalinvestigations.co.uk 

(b) We have a contractual obligation.  

(c) We have a legal obligation.  

(d) We have a vital interest.  

(e) We need it to perform a public task  

(f) We have a legitimate interest in carrying out the Processing for the purpose of  managing, operating, or promoting our business, and that legitimate interest  is not overridden by your interests, fundamental rights, or freedoms.  

How We Store Your Personal Information  

Your information is securely stored on: 

• AWS UK

We keep contact information consistent with our ISMS policies.  

Disposition of your information is carried out using the capabilities of the platforms within  which the data is stored. 

Data Security 

We have implemented appropriate technical and organizational security measures designed  to protect your Personal Data against accidental or unlawful destruction, loss, alteration,  unauthorised disclosure, unauthorised access, and other unlawful or unauthorised forms of  Processing, in accordance with applicable law. You are responsible for ensuring that any Personal Data that you send to us is sent securely. 

(g) Data Accuracy  

We take every reasonable step to ensure that: 

• Your Personal Data that we Process is accurate and, where necessary,  

kept up to date; and 

• Any of your Personal Data that we Process that is inaccurate (having  

regard to the purposes for which it is Processed) is erased or rectified. 

We may ask you periodically to confirm the accuracy of your Personal Data. 

(h) Data Minimisation  

We take every reasonable step to ensure that the Personal Data that we  Process is limited to the Personal Data reasonably required in connection with  the purposes set out in this Policy. 

Your Data Protection Rights 

Under data protection law, you have rights including: 

• Your right of access - You have the right to ask us for copies of your personal  information.  

• Your right to rectification - You have the right to ask us to rectify personal information  you think is inaccurate. You also have the right to ask us to complete information you  think is incomplete.  

• Your right to erasure - You have the right to ask us to erase your personal information  in certain circumstances.  

• Your right to restriction of processing - You have the right to ask us to restrict the  processing of your personal information in certain circumstances.  

• Your right to object to processing - You have the right to object to the processing  of your personal information in certain circumstances. 

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we  have one month to respond to you. 

Please contact us at enquiries@digitalinternalinvestigations.co.uk if you wish to make a request. 

How to Complain 

If you have any concerns about our use of your personal information, you can make a  complaint to us at enquiries@digitalinternalinvestigations.co.uk. You can also complain to the ICO if you are  unhappy with how we have used your data. 

The ICO’s Address: 

Information Commissioner’s Office Wycliffe House, Water Lane 

Wilmslow, Cheshire SK9 5AF

Helpline Number: 0303 123 1113 

ICO Website: https://www.ico.org.uk

Disclaimer: While Digital Internal Investigation aims to ensure the information contained in this document is as complete and accurate as  possible, Panoram makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the contents  of this document, and expressly disclaims liability for errors and omissions in the contents of this document. 

© Digital Internal investigations Limited 2024

Document Control

Document ID - Digital Internal investigations Ltd Privacy Policy

Version - V1.3

Classification - Public

Document Status - Pending Publication

Modified By - Richard Meynell

Document Date - 29/03/2024

Owner - Richard Meynell

Classification: Public